“There is no’universal’solution when it comes to data storage,” said Orlando Scott Cowley, messaging, security, and storage evangelist. Mimecast, Cloud and mobile data storage and security providers.
“Companies must first understand the amount and type of data, as well as the motivations for storing it,” before deciding where and how to store structured and unstructured data, “Cowley said. say. “This background helps us build on-premises solutions, move to the cloud, or choose a combination of the two.
So how do you develop that sound data storage management strategy? CIO.com asked dozens of storage and data management experts. The results provided the top 14 suggestions on the steps needed to choose the right data storage solution for your organization and how to properly protect your data. Protected and available.
1. Know the data
“Not all data is created the same. Understanding the business value of data is important for defining a storage strategy,” he said.
Souvik Choudhury, Senior Director, Product Management SunGard Availability Service.. Therefore, when developing a data storage management policy, ask the following questions:
If data is lost, how soon do I need to get it back?
How fast do you need to access your data?
How long do you need to retain your data?
How safe do you need to be?
- What regulatory requirements do I need to comply with?
2. Don’t ignore unstructured data
“Think about how to combine multi-structured data in transactional systems with semi-structured or unstructured data such as mail servers and network file systems,” said Aaron Rosenbaum, director of product management. I am. MarkLogic, Database solution provider. “Make sure you can combine all these types on your data management platform without months or years of data modeling work.”
3. Understand compliance needs
“If you’re a listed company or operating in a highly regulated industry such as financial services or healthcare, compliance and security standards are set high,” said Jay Atkinson, CEO of cloud hosting provider. Stated. AIS network..
“If you choose to outsource the storage and management of your data, make sure that your managed service provider has the necessary credentials to provide a secure and compliant environment. Failure to operate in full compliance can result in severe penalties later, “said Atkinson.
4. Establish a data retention policy
“Setting good data retention policies is essential for both internal data governance and legal compliance,” said Chris Grossman, Senior Vice President of Enterprise Applications at Rand Worldwide. Land Secure Archive, Data archiving and management solution provider. “Some data may need to be retained for years, while others may only need a few days.”
“When you set up your processes, identify your organization’s most important data and prioritize storage management resources appropriately,” says Scott Cowley. “For example, email may be a company’s top priority, but storing and archiving email data for one particular group, such as executives, can be more important than others,” he says. increase. “Make sure these priorities are set so that you can focus your data management resources on the most important tasks.”
5. Find a solution that fits your data, but not the other way around.
“Many people think they can only choose if they need DAS. SAN or NAS“Olivier Thierry, Chief Marketing Officer, said. Pivot3, A provider of converged and highly available shared storage and virtual server appliances. “These are important choices, but not enough,” he continues.
“Fiber Channel SANs are great for performing many low-latency read / write operations on well-structured databases, but are usually designed to work well with spiked, unstructured video workloads. Not done, “says Thierry. Therefore, “instead of choosing a universal strategy, smart buyers are now considering the characteristics of their workloads and choosing the storage strategy that is right for their job.”
Similarly, “look for a solution that gives you the flexibility to store your data, such as on-premises or in the cloud,” said Jesse Lipson, founder of. ShareFile Vice President and GM of Data Sharing for Citrix. “This solution should be able to leverage existing investments in data platforms such as network sharing and SharePoint.”
Also, like many companies these days, if you have mobile workers, the data management and storage solution you choose should be optimized for mobile and virtual platforms in addition to desktops and laptops. We need to provide a consistent experience across all platforms, including mobile editing. Features and intuitive experience across mobile devices, virtual desktops, or desktops. “
6. Do not allow the initial cost to determine your decision
“The actual cost of storage comes from running the solution over the years,” said Antony Falco, co-founder and CEO of. Orchestrate.io..Therefore, “Make sure you really understand the operating costs [or total cost of ownership]: Personnel, third-party support, monitoring, and even data loss can be lost, but this certainly comes at a cost, “he says. “All of these quickly reduce the initial cost of purchasing and deploying.”
“Many users buy storage (systems or services) because of the high initial discounts and neglect to think about the cost of storage of their choice in the future,” said Senior Product Manager, Storage Solution Provider. Jon Hiles adds. Spectral logic..
“Scalability, technology updates, and operational cost factoring such as power, management, floor space, and support updates can make a big difference in the storage you get,” says Hiles. “By considering the long-term impact of these storage characteristics and purchasing storage that offers the highest total cost of ownership over the long term, we can reduce the likelihood that long-term costs will far exceed short-term discounts. I can do it.”
7. Use a tiered storage approach
“Use only the fastest storage, such as SSDs, for active data to save money, and use cheaper platforms, such as the cloud, to store archived and backup data,” said Director of Product Management. Aaron Rosenbaum said. MarkLogic, Database solution provider. “Make sure the system is ready Utilize different storage tiers As a result, there is no need to redesign as your application’s performance needs change. [it].. “
8. Know your clouds
“Not all storage clouds are created the same,” CEO Andres Rodriguez warns. Eggplant, Provides storage infrastructure as a service. “Some clouds are optimized to handle archives, others have the performance and stability to act as the back end of the primary data storage system, and others have any purpose. It’s not worth the risk, “he explains. “If data is lost or inaccessible, the cheapest cloud can be much more expensive in the long run.”
9. Carefully scrutinize your storage provider
“There are many actionable storage solutions on the market that meet our customers’ requirements,” said Mike Gerber, senior director of platform management for health insurance providers. Independence Blue Cross.. “Choose a storage provider with good technical support and an attentive account team,” he says. “Problems within the storage network usually have a significant impact on the organization. The ability to resolve these issues in a timely manner is critical to success.”
It’s also important to “make a list of everything you want your data protection solution to do and ask the vendor how much list it can cover,” said Jarrett Potts, marketing director of the data backup solution provider. STORServer..
“Organizations looking for a storage provider need to pay close attention to capacity, performance, availability and fault tolerance,” said Master Cloud Specialist Miltonlin. Force 3, Offers a variety of technology solutions. “It’s also important to find a provider that offers innovative features such as thin provisioning, tiering, and deduplication.”
Finally, “not all risks associated with” can be transferred. [your] We just store the data in a third-party facility, “warns Chris Lefkin, senior manager of risk consulting. Crowe Horwath LLP.. “The organization is ultimately responsible for that data,” he says.
“This responsibility involves performing due diligence not only during procurement, but throughout the life cycle of the vendor relationship, and in the worst case scenario. [you need to have] Appropriate contracts have been signed to cover costs such as breaches, “says Reffkin.
10. Do not save redundant data
“Many companies don’t have plans for storage,” said Michael Clapperton, CIO of. George Little Management, Sample producer. Instead, he says, “I tend to capture and store redundant data.”
“This wasn’t too much of a problem if the discs were expensive. Companies were planning more carefully what to store,” says Clapperton. “But because the capacity is more reasonably priced, we tend to store everything. The problem is not only the performance of the database, but also the identification of what is valid and what is the date.” Before saving the data, analyze the data, “choose the most trusted source” and delete the copy.
11. Make sure your data is safe
“When managing data in an IT environment, security must be a top priority,” said Neil Cole, Vice President of Global Infrastructure and Operations. Informatica, A provider of data integration software.
“There are two components to security. Data must be both virtual and physically secure,” says Kole. “The data also needs to be encrypted, which prevents a malicious third party from reading or using the data if it is no longer owned or hacked. It actually happens). “
In addition, Cole advises Back up encrypted data to tape It will also be housed in a safe outdoor location “so that data and enterprise systems can be recreated in the event of an emergency or natural disaster.”
12. Use deduplication, snapshots, and cloning
“This saves us a lot of space while enabling data versioning,” said David Stahl, IT Director of Digital Agency. Huge.. “Some modern filesystems like ZFS do all this and are open source, but commercial products like NetApp have done that for years.”
Added Doug Hazelmann, Vice President of Product Strategy Veeam Software: “You can now convert SAN snapshots to backups and have your IT department save them offsite. This allows your IT department to back up your environment several times an hour instead of once a day. “
13. After saving, make sure you can find the data
“Easy retrieval of electronically stored data and immediate accurate results are important for getting the most out of your data on a daily basis, such as when you need it in a proceeding.” Senior Chris Grossman said.Vice President of Land Worldwide and Enterprise Applications Land Secure Archive, Data archiving and management solution provider. “After all, what’s the point of archiving data if you can’t find the right data when you need it?”
14. Make a disaster recovery plan and constantly test it.
“It’s all about recovery,” says Potts. “If you can’t recover, not every backup in the world can save you. [your data].. Therefore, no matter which backup method you use, be sure to test it, not just once a year or once a month.
“It recovers randomly every week,” Potts advises. “Run a disaster recovery test and audit the data pool [periodically, so you can] Make sure you can recover the data. “
“Always remember 3-2-1 Rule“Dave Hamilton adds.Dave Mac GeekGab Podcast At Mac Observer. “Keep at least three copies of what you care about in at least two different formats and offsite at least one of them.”
Jennifer Lonoff Schiff is a contributor to CIO.com and Marketing communications company It focuses on helping organizations interact better with their customers, employees, and partners.
Copyright © 2021 IDG Communications, Inc.
14 Things You Should Know About Data Storage Management
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